How Long do I Need to Keep My Records for?

• Holding Register: for 3 years after the last animal in it has left the holding.
• Movement Licences: (if submitted on paper): 3 years from the date the animal arrives on your holding.

• Holding registers: must be retained for 10 years from the end of the calendar year in which the last entry was made.
• Passports: to be kept until the animal leaves the holding/dies.

• Must be kept for at least 5 years (this includes horses and all other food-producing animals).

• Pesticide Treatments/ Applications: suggested 3 years
• LERAPS: 3 years
• Store records: until updated
• Disposal Records (e.g., waste transfer note): 3 years

NVZ Records

• Field Records (to show planned & actual fertiliser & manure applications): to be kept for 5 years. If you qualify as a low intensity farmer, you don’t need to keep records of actual fertiliser applications: https://www.gov.uk/guidance/using-nitrogen-fertilisers-in-nitrate-vulnerable-zones
• Locations of any manure heaps (including start and end dates of the storage, can be added to risk map): to be kept for 5 years
• Whole Farm loading/ livestock calculations: to be kept for 5 years
• Slurry / other manure storage calculations: to be kept for 5 years your calculation of the volume of manure that will be produced by the livestock you’ll keep in a building or on hard standing during the storage period
• Records for Imports & Exports of manure (& how this affects your on farm storage): to be kept for 5 years
• Risk Maps (soil erosion & run off, and manure spreading): ongoing, but must update the map with any changes within 3 months from the date of change.